Privacy Policy

Effective Date: 25-08-2025

Society Name: Residents Welfare Association, Sector 18 Part 1, Jagadhri, Yamunanagar

Registration Number: HR-003-2024-00604

Registered Under: Haryana Registration and Regulation of Societies Act, 2012

1. Introduction

This Privacy Policy explains how the Residents Welfare Association (RWA) collects, uses, stores, and safeguards personal information of its members and office bearers. By becoming a member or interacting with the Association, you agree to the practices outlined in this Policy.

2. Information We Collect

• Full name, age, and contact details (phone number, email, address)
• Property ownership details (flat/house number, registration documents)
• Membership-related records (voting rights, contributions, fees)
• Communication records with the Association
• Any information voluntarily provided for community welfare activities

3. Use of Information

• Membership management and verification
• Conducting elections and maintaining the “One Flat, One Vote” principle
• Collection of fees, contributions, and maintenance charges
• Ensuring security, welfare, and community development activities
• Legal and regulatory compliance under the Haryana Registration and Regulation of Societies Act, 2012

4. Data Sharing & Disclosure

• Personal information will not be sold, rented, or shared with third parties for commercial purposes.
• Data may be shared only with government authorities, auditors, or legal bodies when required under law.
• Limited information may be disclosed to service providers (e.g., security, maintenance contractors) strictly for operational purposes.

5. Data Security

• The Association maintains proper records of members in physical and/or digital formats.
• Reasonable measures will be taken to protect data from unauthorized access, misuse, or loss.
• Financial transactions and accounts are subject to annual audits to ensure transparency.

6. Member Rights

• Members may request access to their personal data held by the Association.
• Members can update or correct their information by notifying the Association office.
• Members may raise concerns about misuse of data, which will be addressed by the Governing Body.

7. Retention of Data

Personal information will be retained only for as long as a person remains a member of the Association, or as required under applicable laws.

8. Dispute Resolution

All disputes subject to Jagadhri jurisdiction only. Any concerns or disputes regarding privacy shall be resolved internally by the Governing Body. If unresolved, the matter may be referred to the District Registrar or a competent legal authority under the Haryana Registration and Regulation of Societies Act, 2012.

9. Updates to This Policy

This Privacy Policy may be updated from time to time by the General Body, subject to approval by the District Registrar where applicable. Members will be notified of any significant changes.

10. Contact

Registered Office Address:
H. No. 228, Sector 18, Part 1, HUDA, Jagadhri, Yamunanagar, Haryana